Accounting Specialist full time

Requirements:

·        Prepare monthly, quarterly, and annual general ledger account reconciliations for all accounts.

·        Prepare monthly journal entries.

·        Perform monthly bank reconciliations.

·        Assist in preparing and filing monthly and quarterly state sales taxes.

·        Assist with financial statement preparation for monthly, quarterly, and annual reporting, including consolidations.

·        Assist with the annual external audit.

·        Work with AR, AP, and other departments as needed to resolve issues.

·        QuickBooks experience.

Responsibilities:

·        Buildertrend processes.

·        Set up new vendors in http://bill.com/ to receive payments.

·        Compare vendor invoices to the budgeted amount in buildertrend and enter payment amount so we can track payments in buildertrend.

·        Enter new construction estimates into buildertrend and track budgets throughout the project with vendor bills and material purchases to see estimated vs actual.

·        Vendor onboarding & make sure to collect all vendor onboarding documents. 

·        Make sure insurance and workers comp policies are active and conduct internal audits once a month. Handle external insurance audits as well.

·        Handle all items with Account Receivables and Account Payables to confirm with management any issues/questions and be the main point of contact for the bookkeeper.

·        Invoice clients and handle payment issues with vendors.

·        Compare vendor invoices to the budgeted amount in buildertrend and enter the payment amount so we can track payments in buildertrend. 

·        Add receipts/invoices into Google Drive for accounting with the correct address and cost code.

·        Independent contractor agreements and audits. 

·        Confirm process for each fund w/ invoicing, estimating, change orders, etc.

·        Send project draw invoices on projects.

• Notify tenants of lease violations.
• Enforce early termination clauses of the lease.
• Notify tenants of tenant charges. Most often for damage caused by tenants.

 

WARNINGS:

• NO TEMPORARY workers.
• NO working for another company at the same time.
• NO hiring subs to do what we hired you to do.
• We terminate immediately due to these violations.

·        Working schedule from Monday to Friday from 8:30 am until 5:00 pm EST.