Administrative Assistant full time

Newswise HQ: Charlottesville, VA, United States Remote job Aug 20

Hello,

We are looking for a responsible, proactive and fun-to-work-with Administrative Assistant to perform a variety of administrative and clerical tasks.

Some of the tasks include but are not limited to:

  • Answering and directing phone calls
  • Organizing and scheduling appointments
  • Planning meetings and taking detailed minutes
  • Providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.
  • Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
  • Should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and Google Drive.
  • Start your cover letter with -I'm a Google Drive guru- so I know you read the whole description.
  • Ensure the efficient and smooth day-to-day operation of the office.
  • Write and distribute email, correspondence memos, letters and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists using FileMaker
  • Act as the point of contact for internal and external clients

Requirements:

  • Reliability must be your strongest quality.
  • You internet connection needs to be very strong as you might at one point will have videoconferencing software, VOIP, TemaViewer and Chrome/Firefox/Safari opened at the same time.
  • Less than 3 hours of difference between EDT and your timezone would be ideal.
  • Experience with WordPress
  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Proficiency using Google Drive (Specially Sheets and Docs)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and Problem Solving Skills
  • Excellent written and verbal communication skills
  • Strong organizational skills
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

We are looking for someone who would like to be part of a Team, can communicate well and wants to work along other great human beings towards a shared purpose.

I look forward to hear from you!

Sincerely,
Caro

Requirements
Availability:
Full-time (40 hrs/wk)
Experience levels:
Intermediate (3 - 5 yrs)
Languages:
English
Negotiable rate