Hi Future Assistant,
Here is your first test job
Currently we are switching project management solutions from Jira to ActiveCollab but there is not an automatic import / migration tool that can do this so we would need some one that is detail orientated that can copy over the open / pending tasks to the new ActiveCollab board.
We will be using this as a test project to see if we would like to keep you on as an Virtual Assistant for on going work which will include the following.
- Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
- Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
- Assist with monitoring of my inbox and emails, including responding to clients, partners, and other business contacts
- Serve as point person for both internal and external stakeholders
- Random research that pops up
- Formatting, uploading & distributing content (with SEO)
- Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
- Excellent computer skills and proficient in excel, Slack, Google Hangouts, Google Apps, Skype, and project management software
- Ability to quickly learn new software applications
- Capability to set up new systems and processes in order to streamline business and personal functions
- At least 1 year experience as a virtual assistant for a business owner
- Ability to handle several emails and requests per/day
- Exceptional ability to communicate progress on multiple projects
- Highly organized and efficient
- Trustworthy with strong personal integrity
- Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
- Experience managing calendars
- Top notch communication via email and phone, internally and with customers
- Proven ability to prioritize tasks
- Perfectionist, super attention to detail
- Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
- Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time
Please apply if you believe you are the best fit for this position I look forward to hearing from you.