Virtual Assistant for startup hourly

Scaled By Design HQ: Austin, Texas, United States Remote job Oct 20

Hi Future Assistant,

Here is your first test job

Currently we are switching project management solutions from Jira to ActiveCollab but there is not an automatic import / migration tool that can do this so we would need some one that is detail orientated that can copy over the open / pending tasks to the new ActiveCollab board.

We will be using this as a test project to see if we would like to keep you on as an Virtual Assistant for on going work which will include the following.

  • Maintain daily calendar, arrange calls, meetings, and conferences while making sure all details are handled in a clear and organized manner
  • Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally
  • Assist with monitoring of my inbox and emails, including responding to clients, partners, and other business contacts
  • Serve as point person for both internal and external stakeholders
  • Random research that pops up
  • Formatting, uploading & distributing content (with SEO)
  • Ability to manage multiple incoming requests, while ensuring they are relayed or handled at the appropriate time, in the necessary order and in the correct manner.
  • Excellent computer skills and proficient in excel, Slack, Google Hangouts, Google Apps, Skype,¬†and project management software
  • Ability to quickly learn new software applications
  • Capability to set up new systems and processes in order to streamline business and personal functions
  • At least 1 year experience as a virtual assistant for a business owner
  • Ability to handle several emails and requests per/day
  • Exceptional ability to communicate progress on multiple projects
  • Highly organized and efficient
  • Trustworthy with strong personal integrity
  • Forward-thinker who can proactively handle circumstances and situations to head off any crisis situations
  • Experience managing calendars
  • Top notch communication via email and phone, internally and with customers
  • Proven ability to prioritize tasks
  • Perfectionist, super attention to detail
  • Since this is a virtual position, must be a self-starter, self-motivated, and able to work independently with minimal oversight
  • Must be comfortable developing and working in a virtual relationship, and having a limited amount of face-time

Please apply if you believe you are the best fit for this position I look forward to hearing from you.

Hourly contract
Negotiable rate