Gladys L. Vizcarra

as Treasury Assistant

• Prepare/ Updates listing of unreleased/ checks for suppliers, contractors & other payees.
• Confirms authentically of managers & cashier checks with issuing.
• Prepares checks.
• Release checks to supplier, contractor and other payees & ensures that all Check Disbursement Vouchers (CDV’s) whose corresponding Checks have been released are covered by Official Receipt (OR).
• Maintain treasury files.
• Prepare list of customer refund.
• Prepare list of returned checks
• Conducting every month on the spot cash count in every branch.

as Accounting Staff

• Prepare/ issuing invoices, credit and debit memos.
• Issuing Official Receipts, Collection receipts
• Investigate and resolve customer queries
• Review AR aging to ensure compliance
• Resolve payment discrepancies
• Posts customer payments by recording cash, checks, and credit card transactions.
• Researches cash receipts, coding and posting of receipts.
• Prepare bills and invoices for sales or services rendered
• Collect on accounts by sending bill reminders and communicating with customers via phone, email or mail.
• Record payments by entering them into a ledger or accounting software
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.

as Billing Assistant

Preparation of PSI/ SI/DM/CM/ SOA

• Preparation of Parts Sales Invoice
• Preparation of Service Invoice
• Preparation of Credit Memo for Customers Deposit, Discount, Adjustments, etc.
• Preparation of Debit Memo related to New Vehicle Transactions and other DM’s as authorized by the BFO/FM.
• Preparation of Debit Memo for Car/ Engine wash, waived discounts, scrap materials, Incentive from suppliers, other DMS related to Service/ Parts Transactions and other DMs as authorized by BFO/ FM
• Receiving and checking of Vehicle Sales Invoice (VSI) package from Sales Admin
• Checking the completeness of supporting documents before preparing Statement Of Account (SOA)
• Input of Details in Arts for Credit and Collection reference.
• Transmittal of complete package of documents to Credit and Collection.
• Preparation of Purchase Requisition ( include Monitoring of Accountable Forms)
• Preparation of RCP.

Preparation and Submission of Daily Billing Report

• Encoding of billed transactions for the Parts and Labor Sales.
• Integrating the inventory count of WIP in the DBR.
• Matching of URS per guard’s inventory versus invoices on hand.
• Follow up resolutions of items in the exemption reports.

Analysis and Resolution of Account Receivable (Parts & Service- Individual)

• Coordination of outstanding A/R to Service and Parts Department.
• Resolution of outstanding A/R ( follow-up: monitoring)
• On time and accurate request of JV adjustment for resolutions of A/R accounts
• Preparation of Analysis Report.