Abbey Warner

Abbey Warner--457 visa (spouse) PR submitted Accomplished EA with experience providing high-level support to CEO’s and other high-level executives. Keen to collaborate in a team environment but also self-motivated and driven enough to work independently. Fully committed to providing an excellent service and energy to the workplace. I am a fast learner, very friendly and passionate about learning and achieving everything I do to a high standard. SKILLS SUMMARY • • • • • • • • • • Excellent organisation skills Strong planning, time management skills with the ability to multi-task Proficient user of MS Office (Word, Excel, PowerPoint and Outlook). Use of Google (Google Docs and Gmail) Use of Concur (travel management) and Coupa Strong attention to detail Sense of urgency with the ability to remain calm under pressure Exceptional client relationship and communication skills High degree of personal commitment to the delivery of high quality work High level of discretion and sensitivity when dealing with confidential matters/clients EMPLOYMENT Macquarie Bank EA to Executive Director of Digital Transformation and Data December 2018 – January 2021 • • • • • • • • • • • • • Extensive diary management Acting as a first point of contact: dealing with correspondence and phone calls Domestic and international travel organisation including airport transfers (Concur travel) Setting up innovation training globally. Includes organising attendees, meeting rooms, external venues and catering etc Dealing with external clients daily Preparing documents and presentations Reading, monitoring and responding to emails Arranging room bookings, catering and video conferencing facilities required Assistance in organising and preparing large scale projects and team events o Liaising with project stakeholders to obtain progress updates and other project data to support key management decisions o Acting as point of contact for key stakeholder queries and build relationships with the workstream stakeholders o Creating and maintaining Sharepoint sites, including filing of project documents o Assisting with budget and financials Organising team building and social events Finance assistance, creating purchase orders, reviewing and processing all invoices, expenses and travel claims Office management duties o Ordering of IT equipment, stationary, furniture o Floor/office moves Business management duties o Assisting with preparation for finance packs o Assisting with department finances/budget Macquarie Bank PA to Division Director & Group Assistant within the Corporate Operations Group July 2017 – December 2018 • • • • • • • • • • • Diary management and co-ordination of meetings for Macquarie Team Directors over different time zones Comprehensive domestic and international travel management for everyone in the team First point of contact for staff in all teams, Business Management, HR, facilities and administrative counterparts Arranging room bookings, catering and video conferencing facilities required Assistance in organising and preparing large scale project and team events Liaising with the Executive Assistant on administration across the team Finance assistance, creating purchase orders, reviewing and processing all invoices, expenses, travel claims and travel diaries for division directors Maintaining staff records such as mailing lists, cab charges, IT requests, etc Set up and induction of new staff, facilitator for staff transfers and departures In charge of ordering laptops for new starters and any other necessary IT equipment Some personal assistance occasionally Gilbert + Tobin Legal Secretary – IP Department February 2017 – June 2017 (contract) • • • • • • • • Full control of mailbox for three directors Drafting correspondence (letters, emails, etc.) Amending documents to house style Organising meetings, booking rooms and dealing with catering services Filing court documents online Invoicing/billing each month using Elite 3E Maintaining the filing system regularly making sure documents are saved to FileSite Organising travel for conferences abroad, booking accommodation and creating itineraries Universal Music Australia Front Office Coordinator/Events Coordinator December 2016 – January 2017 (temp) • • • • • • Meeting and greeting clients Answering and redirecting calls Helping with preparation for events Ordering office supplies Creating spreadsheets and helping out with work for different departments (overflow work) Creating links and URLs for albums using linkfire and Eloquence, burning CD’s and correctly labelling disks IMC Pacific Office Manager/PA to Director October 2016 – December 2016 (temp) • • • • • • • Distribute company-wide announcements Creating and updating presentations for director level meetings Ordering office supplies and coordinating catering Booking meetings and training sessions for staff Preparation for international employees (welcome packs, desk set up etc) Liaising with building management regarding maintenance Booking flights and arranging travel and accommodation (domestic and international) THE ICONIC Executive Assistant to Managing Director/Co-founder and CMO August 2016 – September 2016 (temp) • • • • • • • Full management of calendar (extensive diary management) Event organisation (internally & externally) - business development events, personal retreats, holiday parties and more Booking flights and arranging travel (domestic and international) Preparing presentations for company meetings Meet and greet clients Create expense reports, budgets and filing systems General administration EMPLOYMENT (UK) Gordon Dadds Solicitors LLP Legal PA (Employment Department & Business Development) November 2013- November 2015 • • • • • • • Full mailbox access to two partners and three associates - extensive diary management Travel bookings Monthly billing/invoicing Interacting with clients over the telephone and via email Create expense reports Arranging meetings and events - involvement with branding Client opening and closing Wragge & Co LLP Receptionist & Administration Clerk (Pensions and Employment Department) November 2012- November 2013 • • • • • Amending legal documents Using digital dictation to create/amend agreements and other legal correspondence/documents Printing large documents for bundles Answering calls and redirecting to the relevant person Overflow administration work from other secretaries Evridge Precision Engineering Administration Assistant July 2011- October 2012 • • • • Meeting and greeting clients/customers Answering and redirecting calls to the relevant person Raising invoices and purchase orders Maintaining the internal filing system EDUCATION/QUALIFICATIONS Bradbourne School for Girls,- A-C GCSES North West Kent College,- ILEX Advanced Legal Secretarial - Diploma - Level 2 & 3