Gretchen Torrey

 GRETCHEN TORREY 235 West Newton Street, Boston, MA 02116 //-// (c- // LinkedIn: Gretchen.Torrey PROFILE Effective and confident communicator with strong attention to detail and the ability to juggle multiple projects and priorities Demonstrated finesse to seamlessly execute small to midsize events (50-1000 people) Proactive, polished, goal oriented, self-starter, team player PROFESSIONAL EXPERIENCE Casebia Therapeutics Cambridge, MA & San Francisco, CA 01/18-Present Corporate Events Manager (Dual Role) Plans and executes all company events/stakeholder meetings; including but not limited to; Key Opinion Leader (KOL) Summits, philanthropic activities, All Hands company offsite meetings, Executive Leadership off sites, Town Halls, company conferences and social events Pre-planning of programs, site sourcing and negotiation of program contracts Maintain department budget and provide quarterly cost analysis Cultivates and nurtures good relationships with outside vendors and partner companies Head of company engagement for JP Morgan Healthcare Conference, Alliance for Regenerative Medicine Conference (ARM), The Association for Research in Vision and Ophthalmology (ARVO), American Society for Gene and Cell Therapy (ASGCT), American Society of Hematology (ASH) Executive Assistant to the President and CEO (Dual Role) 01/17-Present Supports the Chief Executive Office; complex calendars, heavy travel, company messaging and strict confidentiality. Serves as the administrative liaison with Board of Directors; document manage and execute Board related materials, slide decks, presentations, and meeting logistics Manages content of Casebia’s corporate website, SharePoint team spaces, social media and corporate communications Collaborates with business partners (Communications, HR, Legal, Finance) and joint venture partners (Bayer AG, CRISPR Therapeutics) on projects related to the Office of the CEO Drives the relationship with an external PR agency at a strategic level, providing day to day operational support as needed Manages Office Coordinator position and oversees day to day facility operations Established CEO office procedures for document management and record keeping, ensuring confidentiality of data Serves as a member of the communications team and report to cross-functional leadership as a key voice in developing our brand and corporate announcement plans, messaging and media strategy Chairwoman of the Casebia Cares Philanthropy and Outreach Committee Flavour Gallery, Boston, MA/Los Angeles, CA 01/13-Present Business Development Manager (Ad hoc/Part time) East Coast event & trade show manager; merchandise display, onsite coordinator for four events a year (New York City Wine & Food Festival, CREATE, WGHB Food & Wine, Wine Riot) Facilitate design ideas and product coordination between client and production Networking, lead generation, client relations and prospecting Berkshire Partners Boston, MA 08/13-12/16 Talent Acquisitions Assistant Planned and coordinated campus events and firm presentations with business schools and affiliated alumni Worked directly with third party recruiting firms to screen and prioritized candidates based on business and firm needs Lead weekly team meetings on candidate updates and interview process projections Managed all candidate data, collection of feedback, reporting on interview stages and offers between the candidates and our senior interview team Candidate liaison for 5 full-cycle, recruiting processes; associate, summer intern, vice president, lateral, and talent manager Researched and implemented a new applicant tracking system, Avature. Trained employees across the company Responsible for tracking each person in a recruitment cycle and reporting on interview and candidate metrics Scheduled onsite interviews and tailored each candidate’s process; point of contact for of over 250 candidates yearly Managed investment staff review season; in charge of confidential employee records and compensation assessment Responsible for Talent Management budget and allocation of funds and expenses Bee’s Knees Supply Co., Boston, MA 01/13-08/13 Assistant General Manager & Buyer Oversaw all vendor relationships. Sourcing, selecting and purchasing all retail products Controlled all department budgets and carefully assessed profit and cost margins Administered staff POS training and conducted insurance/HR/new employee on-boarding info sessions Planned all employees’ schedules on a weekly basis as well as documented, disciplined or terminated employees as needed Created and executed the Boston Chef Demo Series Culinary School Internships – Please see under Education* 01/12-1/13 Novartis Institute for Biomedical Research, Cambridge, MA Global Event Planner, NIBR IT 12/10-5/12 Project manager for the Annual Novartis Informatics in Drug Discovery (IDD) conference consisting of 500+ people from around the world. This weeklong event included exhibits, meetings, lectures, poster sessions, transportation, hotel accommodation logistics, dinners and parties Facilitated weekly steering committee meetings developing content and plenary sessions with global heads from stakeholder departments for the IDD Wrote content and managed monthly newsletter for all NIBR IT sites including program updates, new employees, companywide decisions, acquisitions, company parties, and charity involvement for general ‘Novartis in the News’ Sr. Executive Assistant, Global Head of Informatics 12/08-5/10 Assisted the Novartis Global Headquarters IT Site executive group including the CIO, COO, Global Head of Informatics Systems, US Head Research Computing Platforms, and the Global Head of Software Architecture and Engineering Maintained complex global calendar management, international travel arrangements, and extensive expense reports Responsible for highly confidential and sensitive reports pertaining to business functions and vendor relationships Interview coordinator; scheduled and managed candidate processes and interview experience Responsible for on boarding new employees, facilitated first week schedules, and created a sense of community Helped implement new administrative procedure and restructuring Managed and updated team SharePoint spaces Eduventures, Boston, MA 01/08-12/08 Account Executive, Learning Collaborative                                                                                    Successfully qualified sales leads to support the Learning Collaborative (LC) sales objectives Initiated sales activity that resulted in 27 signed contracts Responsible for an assigned quota that required generating and closing business within a designated territory Understood goals, objectives and needs of a potential university or college to align Eduventures as a strategic resource Collaborated with outside sales representatives and managed their day to day schedules Consistent top performer; achieved 120% of sale quota in first nine months in position, including an all-time team record   EF Education, Cambridge, MA Sales Consultant, Go Ahead Tours                                                                                        09/05-01/08 Coordinated a team of fellow tour consultants along with our vice president in the development and expansion of the business into Canada, migrating several years of test tours and marketing strategies to open up a new stream of revenue Initiated a new insurance procedure to include an extensive new suite of services for the customer, which gave more travel insurance coverage to the customer and in turn created substantial amount of revenue for the company Led training and mentoring programs for new employees Responsible for contributing daily to the team goals by being a knowledgeable and helpful tour consultant EDUCATION Le Cordon Bleu, Cambridge, MA 2012 Associate Degree, Culinary Arts & Management Formaggio Kitchen, Catering Manager (3 Months) America’s Test Kitchen, Cooks Illustrated Test Cook Intern (3 months) Menton, Garde Manage Line Cook, Barbara Lynch Gruppo, (6 Months) Pebble Beach Food & Wine Festival, Cook, under Jacques Pepin (April 4-8, 2012) Content Writer, Marcus Samuelsson.com, published 2013 Hartwick College, Oneonta, NY                                                                                                                           2005 Bachelor of Arts, Psychology