65577 – 00607
Nairobi-
Female-
LEAH KEMUNTO NYABUTO
PROFILE
Highly skilled and professional Executive Assistant and Administration Officer with 4+ years of
extensive experience in office operations, administration and managerial support. Adept at
developing administrative and procedural processes, Supplier management and customer
service.
SKILLS & ABILITIES
Organizational and Planning skills
Leadership
Administration and Management
Calendar and travel Scheduling
Database Management
Communication and Interpersonal Skills
EXPERIENCE
ADMINISTRATIVE ASSISTANT – HUE EXPERIENTIAL LTD
October 2019 – July 2020
Managed the front office including attending to visitors and clients, providing customer service
and controlling access to various departments.
Preparation of official documents and presentations for the Board of Directors and Projects
Managers for meetings and field work.
Ensure proper maintenance of office assets, repair, physical count and register biannually as per
the company policy.
Liaise with security companies to ensure security guard allocation, office alarm maintenance and
security assessment on a monthly basis.
Arranged business itineraries, hotel reservations and coordinated the management and staff
travel requirements.
Preparation of Weekly and Monthly invoices, Purchase Orders and ensure timely dispatch to the
clients.
Maintenance of supplier contacts, performance records for prequalification and future reference.
Preparation of interview schedules and order, and ensure proper induction of the new staff.
Liaised with vendors, contractors and professional services personnel to properly process orders
in alignment with needs and specifications of management.
General cleanliness of the office and its environs on a daily and weekly basis including neatness
of the working spaces.
Offered support to Project and Account Managers in scouting for suppliers and adhering to
procurement procedures as per the company’s procurement standards.
Maintenance of manual and electronic files and record management system.
Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
Ensuring safety measure within the organization are adhered to including implementation of the
Occupational Safety and Health Act (OSHA).
Manage and budget the office petty cash and prepare the reconciliation reports on a monthly
basis.
Ensure stocking and maintenance of the office supplies, stationery and consumables.
Supervision of support staff including approval of leave days, sick offs, Performance appraisals
and Overtime sheets.
Organizing and Coordinating various events as per the company schedule such as meetings
trainings, team building and bonding sessions.
EXECUTIVE ASSISTANT – INVESTRADE LIMITED
November 2015 – September 2019
Coordinate and schedule staff and management meetings, take minutes and keep the attendance
registers.
Prepare invoices, reports, memos, letters, financial statements and other documents using word
processing, spreadsheet and database software.
Ensured proper management of office supplies and consumables.
Managed administrative functions, including complex calendar management with focus on
proper allocation of executive availability.
Work with the security team to ensure that access protocols in the office are adhered to strictly.
Maintain the staff attendance records on a weekly basis and provide monthly report to the
Director.
Management of staff files including, leave sheets, job contracts, exit documents and medicals.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for
board of directors and CEO.
Updating and maintenance of staff medicals, NHIF, NSSF, and medical covers with the insurance
companies.
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Contributed to smooth business operations by planning and organizing meetings, conferences,
team buildings, internal and external trainings including conference calls.
Organized envelopes, postage and mail correspondence for staff and management, maintaining
postage meter and coordinating with delivery and courier services.
Tracked and maintained monthly and year-end Suppliers and client’s financial records.
Provide Assistance to the finance team in preparing procurement and suppliers requisitions.
Ensure weekly General Cleanliness of the office premises in collaboration with cleaning company.
GRADUATE VOLUNTEER – G-UNITED PROGRAM (WEST POKOT)
September 2014 – August 2015
G-United is a program initiated by the Presidency Office offering volunteer opportunities to
graduates outside their home and resident counties.
Revived the debate club in Ywalateke Primary School.
Organized Youth Forums in Ywalateke location and recorded attendance of 200 youths.
Organized and participated in mentorship programs in collaboration with fellow volunteers in
various schools in West Pokot.
Engaged in community projects such as market and hospital clean ups in the county.
Taught and improved the reading skills in English and Swahili for 40 class 2 and 3 pupils.
Participated in Tegla Lourupe Peace Marathon race in the County.
EDUCATION
KENYATTA UNIVERSITY – SEPTEMBER 2009 TO DECEMBER 2013
Bachelor of Commerce - Marketing
KENYATTA UNIVERSITY – SEPTEMBER 2010 TO APRIL 2011
Certificate in Japanese Language and Culture
DELIVERANCE CHURCH ZIMMERMAN – JANUARY TO MARCH 2011
Certificate in Sunday School Ministry
ABUNDANT LIFE SCHOOL OF MINISTRY – 2009 TO 2010
Diploma in Church Ministry
Certificate in Christian Counselling
ST GEORGES’ GIRLS’ SECONDARY SCHOOL – 2005 TO 2008
Kenya Certificate of Secondary Education (K.C.S.E)
C+
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LEADERSHIP
Secretary - OSHA Committee Hue Experiential Ltd
Fire Marshall – Hue Experiential Ltd
Youth Leader and Sunday School teacher – Abundant Life Worship Ministries
REFERENCES
ANNE APONDI JAOKO
Administrative Manager and Executive Assistant
Abbot Laboratories Ltd-
FLORENCE W NJOROGE
Administrative Assistant
Hue Experiential Limited-
KENNETH OKUNDI
Management Accountant
Investrade Limited-/-
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