Loida Asilom

I'm a graduate of a 4-year course in bachelor of Science in Commerce major in Accounting and had taken up a short-term course in Education. Had a working experience as Administrative Assistant for more than 16 years in a Non-Profit Organizations and 7 years as full-time Bookkeeper in a Manufacturing and Export Company - a foreign-owned company. Presently I am doing a freelance bookkeeping after the closure of the companies where I was connected before.

My major tasks as Administrative Assistant are:
Administrative Functions
•Responsible for the incoming and outgoing calls and report to the Administrator.
•Prepare some minor communications
•Remind Conference Officers for Regular Meetings
•Sort reports for the Regular meetings
•In-charge of Canvassing supplies, equipments and other materials purchases needed in the office.
•Supervise utility for the daily order and maintenance of the office
•Update and prepare necessary corporate papers for government agencies.
•Prepare necessary materials for seminars and other trainings every now and then.
•Maintain the proper filing of records.
•Assist the Corporate Secretary in preparing the Minutes of the Meeting for Distribution to the Officers.
•Remind officials/church workers for regular and any other scheduled meetings.
•Prepare all the necessary documents for the Annual General Assembly.
•Attend seminars and training as per instruction by the Administrator.
•Prepare employees’ information and any additional information to Phil. Health, HDMF and SSS.
•Monitor the Conference House Lodgers.
•Follow up the Utility person for the supervision of the Parking Space Area to see to it that the clients parked their vehicles parked on their designated parking area.
•Any other functions that may arise from to time

Finance:
•Receive and issue cash receipts from church remittances/ donations/ subsidies.
•Handle Petty Cash Fund
•Remind/follow-up calls for monthly remittances and other subsidies.
•Prepare/fill up bank slips for daily bank transactions.
•Encode all the daily financial transactions.
•Prepare a monthly summary of remittances and to be distributed to the different to all concerned remitters.
•Voucher payables for pre-audit and for approval of payments.
•Issue Check as per approval for payments.
•Prepare a monthly summary of cash receipts and check issuances and furnish copies to the Auditor, Financial Secretary and the Treasurer for their finance monitoring.
•Update all bank transactions and prepare monthly bank reconciliation and necessary adjusting entries.
•Prepare all the daily transactions documents to be given to the external bookkeeper.
•Process Staff Payroll
•Process Non-Staff Payroll (Special aids, subsidies for selected concerns)
•Prepare payments for SSS, PHILHEALTH and other regular monthly bills.
•Prepare monthly schedules for all financial supporting schedules for daily reference.
•Make a statement of account and reminder for collection of payment from Conference House Lodgers and Park Rentals.
•Any other functions that may arise from to time

As Bookkeeper/Accounts Payable in-Charge

•Record Company Financial Transactions
•Prepare and update Alpha List on expanded income recipients
•Prepare and update Supporting Account Schedules
•Supervise filing of recorded vouchers, cleared checks and other files
•Prepare Schedule of Expanded Taxes
•Generate file or print out a hard copy of the Schedule/Alphalist from BIR System for monthly and quarterly report/payment attachment.
•Prepare customer’s certificate creditable tax withheld at source-form 2307
•Prepare monthly report to BIR for Sales and Purchases.
•File Annual Business Permits
•Process the Annual Assessment and Payment of Real Property Taxes
•Check charge invoices from the purchaser and contact the Supplier for any discrepancy/adjustments.
•Prepare Accounts Payable Vouchers for all Charge Invoices.
•Encode the daily Accounts Payable Voucher print a hard copy ready for payment schedule.
•Record Payable Vouchers to Accounts Payable Book of Accounts.
•Monitor the Accounts Payable due dates and for payments.
•Prepare Cash Disbursement Vouchers for all due Accounts Payable to Suppliers and other monthly bills for Finance Approval.
•Issue check for payment.
•Countercheck voucher for payment processing like staff, daily-paid, piece-rates and other sub-contractors from the payroll officer and others for proper charging of accounts.
•Receive all paid vouchers from releasing officers for recording.

I also had a working experience as online virtual assistant for 3 years with a Canadian based Institution. I was trained by them and my major tasks were: to create account/new account, install and update wordpress by fantastico, upload plug-ins, themes, settings and others, and prepare a daily spreadsheet report.

I am detail-oriented and self-motivated person, can work with less supervision and willing to be trained if needed.

I hope this qualification of mine will meet your needs.