Lorrain Labuschagne

CURRICULUM VITAE LORRAIN LABUSCHAGNE INTRODUCTION I am a highly motivated and organised professional with experience as a Personal Assistant and National Contracts Administrator/Project Administrator. In my current role as Personal Assistant to the CEO of Gold N’ Links and Fidelity Technology Solutions, I am accustomed to working in a high-pressured environment where accuracy and attention to detail are essential. Some of the main fundamental requirements to my role as Personal Assistant as well as National Contracts Administrator/Project Administrator, will be the ability to prioritize, remain calm under pressure and remain focused. This enables me to cope with an ever shifting set of priorities, flexibility and adaptability. My role requires a high degree of professionalism, maturity, loyalty, confidentiality and the ability to communicate effectively at all levels. I pride myself on my ability to deal with pressure and multi-task with a positive and flexible attitude. PERSONAL INFORMATION FAMILY NAME FIRST NAME : : Labuschagne Lorrain HOME ADDRESS : 4 Cullembeeck Villas Hendrikboom Street Witpoortjie CONTACT NUMBER : - WORK CONTACT NUMBER : - EMAIL ADDRESS : - IDENTITY NUMBER : - DATE OF BIRTH : 03-Jan-84 GENDER : Female CIVIL STATUS : Single NATIONALITY : South African HOME LANGUAGE : Afrikaans OTHER LANGUAGES : English (speak, read, wright) CRIMINAL RECORD : None HEALTH Excellent DAYS FROM WORK IN THE LAST TWO YEARS : : DEPENDANTS : One RELATIONSHIP : Son AGE : Fourteen OWN VEHICLE & VALID DRIVERS LICENCE SALARY EXPECTATION : : Yes R22,000.00 None EDUCATIONAL HISTORY INSTITUTION : Roodepoort College LAST GRADE PASSED : Grade 12 YEAR COMPLETED : 2001 SUBJECTS : Languages: Afrikaans & English Business Administration Computer Practice Computer Typing Business Economics Office Practice EMPLOYMENT HISTORY POSITION: PERSONAL ASSISTANT TO THE CEO AND NATIONAL CONTRACTS ADMINISTRATOR/PROJECT ADMINISTRATOR. PERIOD: 20 January 2017 – Current Position DUTIES:     Arrange account payments. Provide daily feedback to Senior Management on progress of projects. Daily recordings of all open items to be resolved during roll out. Receive and distribute all site instructions to all relevant parties.    Request quotes from suppliers. Arrange meetings with clients/internal staff. Manage technicians and installers.  Taking minutes of the meeting.  Distributing minutes of the meeting.  Handling of petty cash.  Project administration.  Prepare cash reimbursement documents.  Schedule services/repairs of company vehicles.  Ordering office consumables/stationery and keeping record of stock.  Schedule all boardroom bookings.  Arrange food and refreshments for meetings.  Prepare purchase orders.  Booking of flights and accommodation.  Completion of Capex, Transfer and Disposal documents.  Answering and screening incoming calls, taking messages.  Perform general administrative duties (copy, scan, filing, archiving of documents)  Keeping a diary for the General Manager.  Respond to emails and inquiries.  Arranging workshops between clients and management.  Keeping an asset register for Fidelity Technology Solutions.  Preparing a roll-out plan for new services/projects.  Liaising with all relevant parties for new service/project roll out scheduled.  Arranging and managing equipment installations for new services.   Maintaining asset register (adding new assets purchased, transfer existing assets). Managing project (Fleet Protect, Total Power Carriers, Liquor Runners, CIT)  Assisting with national billing (completion of sales orders) EMPLOYMENT HISTORY POSITION: NATIONAL CONTRACTS ADMINISTRATOR FOR THE BRITISH AMERICAN TOBACCO CONTRACT, PERSONAL ASSISTANT TO THE GENERAL MANAGER FOR THE NATIONAL CONTRACT AS WELL AS PERSONAL ASSISTANT TO ADVOCATE JOHAN KRUGER PERIOD: 01 July 2012 – 19 January 2017 AWARDS RECEIVED: Outstanding Service Award 2015 Outstanding Service Award 2014 DUTIES:  Arrange account payments.  Request quotes from suppliers.  Arrange individual year end functions for 13 National Departments.  Order corporate gifts for clients.  Arrange meetings with clients/internal staff.  Taking minutes of the meeting.  Distributing minutes of the meeting.  Keeping record of all personnel files.  Handling of petty cash.  Prepare cash reimbursement documents.  Schedule services/repairs of company vehicles.  Ordering office consumables/stationery and keeping record of stock.  Ordering of staff uniforms.   Keeping record of staff attendance. Assisting with payroll administrative duties. o o Termination of employment. Salary increase documents. o Leave application. o Annual bonus documents. o Performance bonus documents. o New applications. o Attend to all staff pay queries.  Schedule all boardroom bookings.  Arrange food and refreshments for meetings.  Prepare purchase orders.  Prepare monthly costings and invoices for British American Tobacco, Engen, Tanker Service, BP etc.  Keeping record of after hour and weekend vehicle movement of company vehicles.  Booking of flights and accommodation nationally for 13 branches.  Planning work assignments for staff and arrange in-house training sessions for staff members.  Completion of Capex, Transfer and Disposal documents.  Answering and screening incoming calls, taking messages.  Perform general administrative duties (copy, scan, filing, archiving of documents)  Keeping a diary for the General Manager.  Respond to emails and inquiries.  Arranging staff workshops.  Arranging workshops between clients and management.  Compiling a national asset register for 13 different branches.  Maintaining asset register (adding new assets purchased, transfer existing assets).  Assisting with national billing (completion of sales orders).  Submitting intercompany billing schedules and sales orders.  Assisting with sales orders for strikes (open line items for guards to be booked).       Order food and refreshments for guards assisting at strikes (ABI, SAB, SAPO etc.) Hire vehicles for strike if there is a shortage of vehicles. Arrange protection services for private clients/high profile clients. Arrange payments for sub-contractors assisting on strikes. Implementing and maintaining procedures/administrative systems. Preparing costing documents for prospective private investigation clients, private prosecution clients, Rhino Project clients. Arrange polygraph tests to be conducted on employee members nationally.  POSITION: PERIOD : DUTIES: • • • • • • • PERSONAL ASSISTANT AND OFFICE ADMINISTRATOR TO THE GENERAL MANAGER AS WELL AS NATIONAL CONTROL ROOM MANAGER OF THE FIDELITY SECURITY BANKING DEPARTMENT 01 July 2011 - 31 June 2012 Arrange payments of accounts with the finance department. Request quotes from the suppliers. Arrange meetings with clients or internal staff. Keeping record of all personnel files. Handling of petty cash. Arranging services/vehicle repairs of company vehicles. Order stationery/office consumables. • • • • • • • • • • • Taking minutes of the meetings. Order staff uniforms. Keeping record of staff attendance. Assisting with payroll administrative duties. ⁰ Termination of employment. ⁰ Salary increases. ⁰ Leave applications. ⁰ Annual bonus documents. ⁰ Staff performance bonus. ⁰ New applications. ⁰ Attend to all staff pay queries. Handling of boardroom bookings. Arrange food and refreshments for meetings. Completion of purchase orders. Completion of Capex, Transfer and Disposal documents. Answering and screening incoming calls, taking messages. Perform general administrative duties (copy, scan, filing, archiving of documents). Keeping a diary for the General Manager. REFERENCES Wietz Kruger (HR IR Manager- Eugene Reineke- Advocate Johan Kruger- Riette van der Walt-