Marie Short

Marie Short-Skype: Marie.Short4 My career goal is to apply my international experience and knowledge of international relations, project management and executive assistance in a challenging and fulfilling role Education Master of Arts - International Relations (University of New South Wales) Bachelor of Arts – Politics and International Relations (University of New South Wales) Employment History PAVAEA (Online Business) 2019  Virtual Executive Assistant and freelancer offering administrative services ranging from transcription, travel management, editing and formatting documents, expense reconciliations as well as project management. William Hill Online (Gibraltar) 2016 – 2018 Senior Executive Assistant to Online Managing Director  Provided support primarily to the Online MD as well as the Senior Leadership Team through calendar and meeting management, project work, presentations, expense reconciliations, implementing asset inventory as well as travel coordination  Part of the role involved reviewing and implementing policies and procedures to improve business efficiency. Live Auctioneers (Multiple Locations) 2016 - 2016 Virtual Executive Assistant  Worked remotely from Spain to support the CEO in Los Angeles, the Senior Executive Team in the Head Office in New York and the Technology Executives in Salt Lake City  A highlight of the role was the flexibility to work remotely and liaise with the teams in different time zones  In terms of tasks, a lot of the role was calendar management, recruitment as establishing the new office in New York through organising suppliers, equipment for new starters and the general running of the office to ensure operations were smooth. Macquarie Group (Sydney, London and New York) 2008 – 2015 Senior Associate (New York) 2014 – 2015  Document Management role responsible for managing company documents and ensuring their accuracy, quality and integrity through the collection and collation of signed agreements and official documents to maintain compliance with records and document management laws  Other responsibilities included training new starters, providing technical solutions for user support, administering system access, communicating with the business to ensure compliance needs are met to assist with audits. Senior Executive Assistant (London) 2013 – 2014  Seconded to cover a maternity leave role and support the global division head  The role involved heavy travel and diary management coupled with meeting synchronisation. Assisting with ad hoc projects such as the global conference presentation and liaising with the event team to ensure the smooth running of the conference both before and during the event. Senior Executive Assistant and Office Manager (Sydney) 2011 - 2013  Managed a team of 10 Senior Executive Assistants as well as recruitment of all support staff  Project managed the execution of the global upgrade of Microsoft Office and change to Sitepoint data room  Single point of contact for all staff with established relationships across business divisions and service providers  Monitored staff expenditure and procurement to maximise equipment use and minimize costs  Streamlined stationery ordering system, saving the business $50k per annum  Implemented an improved follow-you print system to reduce wastage and save costs for the business  Assisted in the execution of a global conference for 500 staff and organised speakers for thirteen sector sessions  Booked international flights for over 70 executives from Sydney to attend a conference in Athens  Responsible for value add staff events including monthly get together, team building and communications  Quarterly update and collation of global organisational structure charts for central management Organisation charts contain highly confidential information that required extreme discretion  Edit, format and organise the publication of quarterly and full year financial statements as well as the production of various annual fund reports  Daily multi-tasking ranging from on boarding new staff and exits through to coordinating floor moves of 150 staff and managing the central subscription database. Senior Executive Assistant (Sydney) 2008 - 2011  Administration support to an Executive Director and a broader team of thirteen executives  Main duties comprised of extensive international travel arrangements, roadshow coordination, board paper collation and the review and format of word documents and presentations such as financial statements and  investor newsletters Other tasks included the daily distribution of media coverage on listed and unlisted funds to relevant teams, obtaining the execution of legal documentations, administering the investor database and updating the investor website content. Apsley Recruitment (Sydney) 2007 – 2008 Executive Assistant  Supported the Managing Director of Foreign Exchange at Travelex Ltd  Coordinated flights and logistics for meetings, arranged domestic and international travel with completed visa requirements and liaised with other assistants when the MD travelled with other colleagues. The Annual General Meeting and national conference calls were also my responsibility  Maintained complex calendar confirming meetings, reserving meeting rooms, coordinating conference calls, organising materials as well as client facing via meet and greet of all external visitors. PepsiCo (The Smith’s Snackfood Company - Sydney) 2006 - 2007 NSW Sales Co-ordinator  Supported the National Sales Director, the New South Wales State Sales Executive team and provided sales support to the broader field sales team consisting of 170 staff  Complete event management of roadshows and promotions for new products  Acted as the focal point for all liaisons between the national head office and the state head office as well as the executives and the field sales team.  Main point of contact for executives and the field sales team. Announced results and daily sales targets  Chaired monthly meetings and compiled meeting materials and presentations for use in the meetings  Project managed the design and upgrade of the field sales team uniform and implemented sales/marketing strategies  Processed invoices and accounts payable tasks as well as managed procurement and indirect costs. Customer Sales Representative - Smiths Direct 2006  Met weekly sales targets through leveraging relationships with potential as well as existing clients  Composed sales plans for customers to sell in new products and promotions  Recognised opportunities and established a need among the customer base to increase sales. Gulf Air (Bahrain) International Flight Attendant based in Bahrain.  Ensured pre-flight checks were completed before each flight  Obtained Senior First Aid Certificate  The role was an opportunity to live overseas and experience the Middle East. 2005 PepsiCo (The Smith’s Snackfood Company - Sydney) 2002 - 2005 Consumer Response Co-ordinator (Consumer Information Centre)  Responded to consumer queries and complaints in a diplomatic manner and organised reimbursements  Provided marketing assistance and developed public relations  Circulated consumer feedback to the marketing and quality control teams. Pymble Golf Club (Sydney) Conference/Catering and Bar attendant  Hospitality oriented role that involved silver service for social and corporate functions 2002 Australiawide Relocations Pty Ltd (Sydney) 2001 – 2002 Office administrator  Built relationships with Human Resources Managers at external international companies to promote the relocation services for executives  Collated welcome packs providing information on nearby accommodation rates, school and travel  Arranged temporary to long term accommodation and maintained the relocation agent and client database  Answered and directed phone calls alongside general office administration. PERSONAL DETAILS: Courses: UNSW (University of New South Wales) Italian Fluency Course CELTA (Cambridge English Language Teaching Accreditation) NIDA (National Institute of Dramatic Art) Stage Management course Smith’s Selling Cycle SOCAP Advanced Course for handling challenging consumers Responsible Service of Alcohol Senior First Aid Certificate Boxout Gold Gloves Advanced level Salsa and Jazz Dance Typequick accreditation – 98WPM with 95% accuracy Interests: Travel and international cultures Music and sports