Muhammad Nadeem Khan

Muhammad Nadeem Khan Office Admin, Data Management, Data Entry, Data Collection, Email Handling Data Archieving Objectives I am eager to collaborate with progressive organizations on long-term projects that align with my extensive 13 years of experience. I aim to contribute my skills as a Document Controller/Data Entry Specialist and excel in various functional areas, such as administration. I am dedicated to personal growth and seek opportunities to be a valuable asset in project development. As a freelancer, I aspire to achieve professional milestones, expand my knowledge, and make meaningful contributions to the success of diverse projects. Skills: I have a diverse professional background, having worked in the Project Management sectors, Consulting and construction company. My experience encompasses various Document Management Systems, including proficiency in Microsoft applications such as MS Word, MS Excel, MS PowerPoint, and MS Outlook. I am skilled in Electronic Document Control and Administration applications like 'the software system,' Aconex, and Primavera Unifier. My expertise extends to Engineering Documentation, Technical Drawings, Specifications, Procedures, design analysis, quality manuals, software, external standards, validation protocols, and department procedures. I have successfully developed Document Controlling Systems for projects. With exposure to Project Management offices, I have managed Site Document Control, and executed document control duties. I possess knowledge of the ISO 9001:2008 Quality Management System. In addition to my technical skills, I bring proficiency in office procedures, excellent verbal and written communication, and a good typing speed. I am fluent in English, Urdu, Punjabi, and colloquial Arabic." CV: Muhammad Nadeem Khan Page 1 of 5 Educational Qualification: • Bachelor of Commerce (B.Com) from University of the Punjab Pakistan. (Degree attested by Ministry of Foreign Affairs-United Arab Emirates). • Higher Secondary School Certificate (HSC) from Mirpur Board Azad Kashmir Pakistan Work Experience & Major Responsibilities 1. From 12th December 2022 to 25th April 2023 Organization: Jacobs Abu Dhabi Position Held : Site Office Admin / Document Controller 2 From 01st September 2019 Till 31st August 2022 Organization: Malgary Construction & Architects Islamabad Position Held : Administrator/Projects Coordinator 3 From 25th February 2016 Till 08th January 2019 Organization: Al Forsan Real Estate (Development Department) Abu Dhabi U.A.E Position Held : Senior Document Controller 4 From 21st June 2009 Till 24th February 2016 Organization : International Management Consulting (IMCC) (Project Management) Abu Dhabi U.A.E Position Held : Senior Document Controller 5 From April 2006 To June 2009 Organization : Al Naboodah Contracting (LLC) Dubai U.A.E Position Held : Document Controller CV: Muhammad Nadeem Khan Page 2 of 5 Major Responsibilities as Office Admin/ Document Controller/ Data Entry Specialist/Archieve Specialist • Managing the Day-to-Day processing of Documents using Electronic and Paper Filing System • Maintains an established data distribution system and schedule for the assigned project based upon Client, Consultant, Contractor and Project requirement. • Regular interaction with Engineers dealing with Requests and Queries. • Responsible for the Receipt and Issuing of Documents and Drawings from Companies and the Filing of all related material both paper and electronically produced. • Receipt, Creation of transmittals and distribution of Documentation for comment. • Controlling of construction documents such as design specifications, design drawings, vendor documents, project procedures, construction calculations and construction drawings. • Responsible for all project documents, transmittals, submittals and correspondences and ensures proper distribution • Scrutinize and input document data in engineering document registers, ensuring that the information entered is accurate and up to date at all times. • Prepare Project Status Update and Summary reports. Perform administrative works to the project team. • Routing/ controlling of documents, maintain efficient distribution, creating file lists etc. • Makes arrangements for meetings, including booking venues, ensuring all participants are aware of timing and CV: Muhammad Nadeem Khan Page 3 of 5 adequate supplies of stationery are available. • Managing and screening appointments, drafting minutes of meetings and memos. • Provides a time management/diary service for the project manager to ensure effective use of time and attendance at all meetings at the appointed times. • Acts as first point of contact for both internal and external visitors wishing to contact the project manager/senior project staff. • Receives calls and personal approaches and determines the nature of the enquiry in order that it can be directed to the appropriate person. • Sorts and distributes mail ensuring correct destination is identified and promptness of delivery. • Act as Project Coordinator and as a Personal Assistant to Senior Project Manager • Liaise with QA/QC Manager in formulating procedures and work flows in line with the Project requirement. • Assists with the development, implementation and interpretation of project document control procedures. • Supports audits for quality assurance, internal technical reviews, client reviews and ISO Standard audit. • Monitor proper classification & sorting of documents, archiving and retrieval in accordance with project document procedure. • Performs other similar or related duties assigned such as preparing self – correspondences, progress reports, and status sheets. • Follows-up outstanding responses to requests, ensuring deadlines are adhered to. • Maintain document logs for correspondence, material CV: Muhammad Nadeem Khan Page 4 of 5 approval submittals, shop drawing, RFI (incoming & outgoing). • Scan and store the approved shop drawings in the database so that the project team can access. • List out all types of documents i.e. drawing, technical documents, submittals, Query Sheets, Shop Drawings Approvals and correspondence of internal & external letters. Giving them the unique reference number for identification and easy retrieval whenever required. • Supervise & monitor the Document Control Department, Document Controllers & Assistant Document Controllers and assign activities to them. • Conduct interviews of secretarial / clerical and Document Control Department staff for new projects. Provide training & guideline regarding documentation to new employees. Implement the documentation procedures on new projects. • Conduct Internal Audit of various projects • Maintains staff records/files, data inputting, distributing internal and external documentation, arranging drivers and carrying out other tasks. • Typing of routine correspondence, client reports, monthly report, minutes of meetings, formatting of documents Certifications: Completed online courses: ▪ ▪ ▪ ▪ ▪ Fundamentals of Digital Marketing-Google Cybersecurity-Awareness -E3 Learning Global People and Places Solutions HSE- E3 Learning Manual Handling in Organization - Professional Development- E3 Learning Safe & Sustainable Business Travel-Professional Development- E3 Learning CV: Muhammad Nadeem Khan Page 5 of 5