Myla Gille Hufano

MYLA G. HUFANO Malanday, Valenzuela City Philippines Mobile No: - PERSONAL STATEMENT Organized and adaptable Admin Support Specialist with thirteen years experience working in various office environments. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task in hand. I am proficient working in a team, but also work well independently. PROFESSIONAL SKILLS • MS Office Applications ( Word, Excel, Power Point, Outlook , Access, Publisher, One Note) • Wordpress, Pipeline, Google Docs, Quick Book, CRM, Candela Inventory, Team Viewer, HRMS, Pivots, • Time Management, Strong verbal and written communication in English, highly organized, can work under minimum supervision and can meet deadlines VIRTUAL JOB EXPERIENCE Knotel HQ Freelance Virtual Admin Support • • • • • • • • • New York, USA March 2017 – October 2018 Answer calls, return emails and similar tasks Provide various levels of customer service Provide administrative support to the team Serves as a point of contact for other team members Schedule meetings and manages daily calendar Book travel accommodations and car rentals Manage blogs and social media accounts Build teams and recruits other virtual assistants Handle scheduling and delegate daily tasks PROFESSIONAL EXPERIENCE EL Baz Contracting LLC Admin Secretary cum HR Assistant • • • • • • • • • • • • • Dubai, UAE Dec 2014 – Jan 2017 Provides administrative support to both core, department managers and CEO of the company. Records management of electronic with hard copy files Arrange meeting schedules, business travels & hotel bookings for office executives and CEO Schedules & confirm meeting appointment with clients, consultants, suppliers and subcontractors Searching for suppliers or subcontractors as per the clients and consultants requirement Operates electronic mail system and coordinate the flow of information internally Arrange the driver for Material Submittals, Autocad Drawing Submittals for consultant approval and submit Site Inspection Request to both Consultant and Dubai Municipality Coordinates with the Visa Processing from Employment to Business Visas and official documents such as Trade License Renewal, Lease Agreement Renewal, Dubai Customs, Dubai Chamber, Mohammed Bin Rashid Housing Est, Sheikh Zayed Housing Programme, Trakhees and other documents needed for registration & other attestations for legalization of documents Arranging Personal Visa, travels & hotel booking for the CEO. Schedules personal events or meetings and other personal applications for the CEO Post job vacancies on company’s website and other job websites. Responsible for heading up the recruitment process and Screen’s CV. Arrange interview for the qualified applicants. Conduct initial interview for the selected applicants Coordinates with the Insurance for the company including Medical Insurance, Vehicle Insurance, Contractors All Risk Insurance Arranging RTA Mulkiya Renewals for both company vehicles and CEO’s personal vehicles In charge of personnel policies and procedures Prepares & Submit Daily Site Report and Weekly Site Progress Report to the consultants Qanawat FZ LLC Administrative Coordinator • • • • Dubai, UAE Apr 2012 – Sept 2014 PRO’s assistant for Visa process from Employment Visa to Business Visas of the Employees and Executives and official documents such as Trade License Renewal, Lease Agreement Renewal, Dubai Customs, Dubai Chambers and other documentations needed for registration and other attestations for legalization of documents Manage front desk with multi line phone system, greet and assist guests, customer service, records management of electronic with hard copy files, open, sort and distribute mails and ship overnight Provides administrative support to both core and department managers, including correspondence, scheduling. Coordinates high-level audio and video conferencing, board and management meetings, office supplies maintenance Determine purchasing needs by analyzing quotes and bids for suitability cost and product availability. Evaluates product samples and services and issuing purchase orders ACG Property Management Property Administrator • • • • • • • • Dubai, UAE Apr 2011 – Mar 2012 Writing work orders for maintenance department based on information from tenants, technicians or based on information gathered from site visits Drafting memos or making phone calls to Tenants related to rent issues and preventive maintenance scheduling and rent collection Editing and producing lease documents necessary Issuing keys to technicians / vendors Advertising and website updates related to available units and the reporting of all such as related costs to the Project Manager. Filing both electronic and hard copy Assist in the performance of all necessary functions to facilitate Tenant “Move In and “Move Out” including Maintain logs and lists as necessary maintain preventive maintenance calendar Obtaining bids or quotation for rubbish, maintenance and repairs needed for the properties Nato’s Trading Accounting Assistant • • • • • • Manila, Philippines Jun 2004 – Feb 2011 Entered invoices into accounts payable approval system for routing to project managers Sorted and routed both incoming and outgoing mail orders Compiled salary/hourly data for payroll processing Assisted with posting of cash receipts and expenses to journals or ledgers as needed Reviewed, investigated and corrected errors in financial entries Designed specialized Excel spreadsheets that used Pivot Tables and Graphs to display data for future sales projections and special pricing quotes EDUCATIONAL QUALIFICATIONS Bachelor of Science in Business Administration Meycauayan College Meycauayan, Philippines Apr 2003 Nihongo Basic Reading & Writing ( Japanese Language ) New Era University Quezon City, Philippines May 2009 PERSONAL DETAILS Nationality: Date of Birth: Known Languages: Marital Status: Filipino March 26,1982 English, Tagalog, Basic Japanese Married Character References: Available upon request I hereby certify that all above mentioned informations are true and correct to the best of my knowledge and beliefs. Myla G. Hufano Applicant