Nakedi Matshaka

 CURRICULUM VITAE OF Nakedi Sylvia Matshaka 2018 Personal Details Name: Sylvia Matshaka Cellphone:- E-mail: - Date of Birth: 13 September 1970 Home Language: Sepedi Other Languages: English; IsiZiulu; Setswana, South Sotho Driver’s Licence Code C1 Gender: Female Educational Qualifications Last School Attended: Rampo High School Highest Grade Passed: Grade 12 Subjects Passed: Subject English Afrikaans North Sotho Accounting Economics Business Economics Institution attended: Alexandra Technical College Qualification: N6 Secretarial Year of completion: 1997 Credits Obtained: Management Accounting Mangement Information Systems Communication in Commerce Office Practice Computer Practice Entrepreneurship and Business Management Communication and Deportment Typing Institution: Unisa Qualification: Bachelor of Administration (Incomplete) Credits Obtained: Nat, Cont, Scop of Public Administration (PUB1018) Found of Public Administration (PUB201B) Structure and Function of Public Service (PUB1029) Introduction to Economic & Management Environment (INM1013) Business Management (MNB101D) Introduction to Development Studies (DVA101Q) Institution Unisa Qualification CIS Programme (Registered with ICSA) In Progress Modules Fundamentals of Mathematics Office Administration Fundamentals of Accounting Business English Governance Business English Company: Johannesburg Roads Agency Position: Personal Assistant/Office Administrator: Public Relations and Staholder Management Dates employed: 01 May 2014 till date Responsibilities Provide office support to the Regional Manager (Stakeholder and Strategic Management) Generate weekly reports from the system on Regional budget expenditure and production Develop and maintain a credible and easy to use record keeping system for the Region Liaise and make follow-up with Operations, other JRA departments and outside Stakeholders on matters discussed with the Regional Operations Manager Monitor and keep track of Staholders queries that were escalated to the office of the Regional Office Manager and ensure that they are responded to within 3 days. Manage and coordinate the Regional Manager’s diary Secretariat to the Wayleave division Forum meetings with Service Providers. Assist with issueing of wayleaves as and when neeeded Order and distribute stationary Arrange internal and external meetings and workshops for the office Providing Secretarial services for meetings: attendees, agendas, venues, minutes and arranging catering. Book venues for meetings and functions. Record and distribute minutes & Agenda. Follow up on tasks agreed upon at Management meetings. Arrange Functions for the Department Answer Telephone and Convey Messages Stand in for the Head of department’s PA as and when needed. Manage correspondence and confidential information. Compile presentations for meetings Manage travel arrangements for the Regional Manager. Compile monthly Operations reports for the Depot Typing of correspondence Performing any other General Administrative duties/functions that maybe required from time to time. Filling Manage the daily activities of the Depot Take minutes at meetings Work Experience Company: The Mvula Trust (NPO) Position: Personal Assistant to Director and CFO Dates employed: 01 November 2013 till 30 April 2014 Responsibilities General support to Senior Managers Order and distribute stationary Schedule meetings, events training and resources Provide Secretarial services for meetings: attendees, agendas, venues, minutes and arranging catering. Prepare monthly reports Book venues for meetings and functions. Record and distribute minutes &angenda. Follow up on tasks agreed upon at meetings. Arrange Functions for the Department Manage diary of the Regional Director and CFO Prepare Invoices for payments. Manage correspondence and confidential information. Compile presentations for board meetings Flight and accommodation resevations national and internationally. Assist the Director with the Community Work Programme Typing Filling Company: University of Johannesburg Position: Executive Secretary/Office Administrator Dates employed: 01 April 2008 – 31 October 2013 Responsibilities Maintainin department leave. Establishing and maintaining a departmental document management and filling system Ensure that visitors are received in an appropriate manner and ensure that the image of the office is maintained. Telephone and fax duties. Maintain personnel data in respect of leave, training and development Answer telephone and relay message, screen calls appropriately and keep record of calls to be returned. Manage correspondence. Typing and Filling Organize/Coordinae events on Campus and liasing with external stakeholders General support to Senior Managers Order and distribute stationary Provide quality and cost- effective administration services in accordance with office policies and procedures. Schedule meetings, events training and resources Provide Secretarial services for meetings: attendees, agendas, venues, minutes and arranging catering. Prepare monthly reports Book venues for meetings and functions. Record and distribute minutes & agenda. Follow up on tasks agreed upon at the Committee meetings. Arrange Functions for the Department Manage diary of the Executive Director Process procuments on Iproc and Oracle. Manage correspondence and confidential information. Compile presentations for the IT Executive meetings Flight and accommodation reservations national and internationally. Company: Office of the Auditor General Position: Executive Secretary Dates Employed: 15 October 2003 – 31 March 2008 Responsibilities Arrange Travel and accommodation local and International Venue Bookings for meetings and functions. Provide quality and cost- effective administration services in accordance with office policies and procedures. Generate monthly reports on People Soft and make follow ups. Prepare and distribute agendas for management meetings Typing and Filling. Take minutes at meetings Diary management, both manually and electronically. Ensure that visitors are received in an appropriate manner and ensure that the image of the office is maintained. Ensure that all incoming and outgoing mail and documentation are handled appropriately. Coordinate client support functions and provide regular reports on the status of client’s queries Maintain Assets Register and update in cases of transfers, additions and disposals. Assist with preparation, proofreading and quality control of documents. Order and distribute stationery Previous Companies I worked for: Alexandra Technical College from 1996 - 1998 African National Congress from 1999 – 2001 Movere Wireless Solutions from 2001 – 2003 Makana Investments Corporation 6 months 2003 Training attended: Finance for non- Financial Managers Public Speaking Project Management Time Management Finance Management Leadership and Self-Management Investment in Excellence 1 and 2 Communication Planning and Organising Business Orientation Business writing skills MS Excel intermediate Skills Team player able to coordinate well within a group environment as well as lead when required Integrity Thinking outside the box to achieve goals in a more effective and efficient manner Assertive Excellent report writing skills Reasoning and debating ability Energetic; enthusiastic and enjoy challenges Self motivated Able to work under pressure and deliver quality work Deadline driven and prioritise well Time management skills Excellent communication skills Conscientious and diligent Ability to prioritise Maintain confidentiality Planning and organising Ability to work without supervision Communication skills (written; Verbal) IT skills: Soho Microsoft Office (Excel, Word, PowerPoint, Access) People Soft Archibus Outlook Express Internet Explorer Coltech Oracle References Name: Hendrik van Tonder Telephone:- Occupation: Regional Operations Manager Company Johannesburg Roads Agency email- Name: Goodman Molefe Telephone:- Occupation: Regional Office Manager Company The Mvula Trust email- Name:-Telephone:- Occupation: Executive Director Company University of Johannesburg email-