Nosipho Moilwa

3154 Tati Street, Dobsonville, 1863 Nosipho Octavia Moilwa --www.linkedin.com/in/nosiphomoilwa- I am an experienced Administrator/Executive assistant with over 10 years’ experience. I have extensive hands on HR experience. I am able to meet the constant changing needs of the HR department, and I possess knowledge of key fields such as employee recruitment, induction, skills development, leave administration, benefits administration and employee engagement activities. I also have experience as an executive assistant. My experience include co-ordination, planning, and supporting daily operational and administrative functions. I am currently seeking, ISO Coordinator, Executive assistant, HR Administrator, Learnership Administrator, Skills Development Facilitator or Office manager positions. Skills          MS Office (Word, Excel, Outlook) HR administration B-BBEE Administration Employment Equity reporting Events Co-ordination Project Administration Tendering WSP / ATR reports ISO 9001:2015 QMS POPIA        Communication skills Initiative Teamplayer Time management Perseverance Collaborative Good ethics Experience Risk & Compliance Administrator / Cross Fire Management (Pty) Ltd September 2020 – Present Key Responsibilities:       Maintain ISO9001:2015 accreditation documentation and requirements by gathering information, capturing on to the database and updating by defined deadline. Ensure consistent application of the various work processes within the organization. Create, control and maintain templates, revisions and ensure availability. Take accurate minutes during Research and Development and Quality Committee meetings Manage Document control mailbox Provide monthly report to EXCO members          Callout areas of non conformance , risk and or potential improvement to management Schedule and coordinate maintenance of accreditation requirements by scheduling renewal dates, developing accreditation plan, communicating completion of required activities and scheduling accreditation by relevant bodies (i.e CIDB,SABS). Resolve risk and compliance queries by receiving, investigating, collecting information, resolving and providing feedback within deadline Capturing and submitting insurance claims, following up on outstanding documents. Keeping all stakeholders informed and updated throughout the various stages of the claim processing cycle. Co-ordinate the completion and submission of the Employment Equity Report, Skills development report and Workplace skills plan Obtain, co-ordinate and administer all documentation for BBBEE audits (internal and for annual verification purposes). Vetting potential sub-contractors Obtain and maintain updated documentation/certification of all approved subcontractors PA to MD/HR & BBBEE Administrator / Cross Fire Management (Pty) Ltd May 2006 – August 2020 Key Responsibilities:               2 Recruitment, selection of staff. Induction of new staff. Create and maintain employee files. Registering new employees and terminating employees for UIF. Issue certificates of service for terminated employees. Administration for the medical aid and provident fund benefits. Assist with all Medical Aid and Provident Fund follow-ups and enquiries. Obtain, co-ordinate and administer all documentation for BBBEE audits (internal and for annual verification purposes). Update leave register Monitor leave and absenteeism Ensure that all properties of CFM are retrieved from exiting employees such as laptops, door tags, cellphones etc. Provide Managing Director with a monthly HR report detailing: - Staff activities - Recruitment - Resignations - Disciplinary actions - Leave - Staff working hours - Internal telephone activity Co-ordinate the completion and submission of the company’s EE report, Skills development report and Workplace skills plan Assist the MD with any secretarial or admin work such as minute taking, filing, report compilation, etc. Drawing office /HR & BBBEE Administrator / Cross Fire Management (Pty) Ltd 2013 - 2015 Key Responsibilities: Drawing Office           Attend handover meetings and email respective services for drawings Requesting of information Follow up on info every second day, if on drawings are not received after 3 attempts, Project Manager to be informed for assistance Fill in drawing registers for all services On completion of register, inform Designers and Project managers Check programme and advise designers of design work to be done next and request latest information Issue drawings for approval and update drawings issued register Follow up on approvals and notify designers, project managers and DO Manager on status of approvals Check programme and advise designer to send a forecast to the fitters Minute taking at meetings. Sales & HR Administrator / Cross Fire Management (Pty) Ltd 2008 - 2013 Key Responsibilities: 1. Secretarial  Typing and filing of correspondence, memos, schedules, agendas, presentations, etc.  Assist with general administration duties such as typing, faxing and preparation of presentations.  Minute taking at meetings.  Administrative work on tender documents  Ensuring that the client contact data base is updated. Sales and Projects Secretary / Cross Fire Management (Pty) Ltd 2006 - 2008 Key Responsibilities: 1.        3 Secretarial: Typing of all correspondence, memos, schedules, agendas, presentations, etc. Carry out all secretarial duties for Project Managers Create Contract files Switchboard relief as and when required Ensures that all copies are kept for filing. Answers correspondence on behalf of both above-mentioned directors Keeps updated filing system for Directors. Ensures that correspondence is filed in each of the relevant files. Schedules meetings when required.  Assists with general administration duties such as typing, faxing and preparation of presentations.  Minute taking at meetings as and when required. 2. Sales:  Completes administrative work on tender documents for Sales Director and ensures that the master file is kept up to date.  Assists with the sourcing of tenders, attends tender meetings and tender openings as and when required.  Liaises with clients from time to time in order to follow up on leads as given by the Sales Director Office Administrator / Mascrete Construction (Pty) Ltd 2003 - 2006 Key Responsibilities:      Managing the Director’s Diary Operating the switchboard Tender administration General secretarial duties Assistance with payroll Education 2014 Skills Development Facilitator Accreditation & Training Services 2008 Certificate: Human Resources Management Damelin 1996 Matric /Grade 12 Certificate 4 Princess High School