Phindile Thubane

Vritual Assistant

Kukhanya Production 08/2022-09/2024

• Responded to emails and phone calls.
• Scheduled meetings.
• Managed a contact list.
• Prepared customer spreadsheets and keep online records.
• Performed market research.
• Addressed employees administrative queries.
• Provided customer service as first point of contact

Executive Assistant to Divisional Executive 07/2019 - 08/2020

National Nuclear Regulator

Reason for Leaving: Contract ended

 Prepared internal correspondence for the Executive.

 Maintained storage of documents submitted for the Executive.

 Compiled inputs from managers for monthly and quarterly reports.

 Generated consolidated quarterly reports.

 Assisted with checks on the exchange of information between head 

office and site office.

 Provided guidance and identified gaps regarding Administrators in site 

office.

 Monitored that actions from Executive were undertaken by 

Management.

 Ensured compliance with the financial manual.

 Managed office inventory by restocking supplies and placing purchase 

orders to maintain adequate stock levels.

 Managed administrative functions, including complex calendar 

management with focus on proper allocation of Executive availability.

 Produced accurate office files, updated spreadsheets and crafted 

presentations to support Executives and boost team efficiency.

 Organised international and domestic travel arrangements for up to 

sixteen staff members, including all transportation and hotel stays.

 Liaised with high profile stakeholders locally and internationally. 

Assistant Store Manager 04/2011 - 12/2018

Tempo Superstore

Reason for Leaving: Relocated to another Province 

 Managed daily operation of the company.

 Product promotion.

 Oversee the budget of the company.

 Set sales and operational goals.

 Delegated tasks to employees

 Resolved customer issues.

 Ensured product quality and availability.

Manager and Owner 01/2007- 03/2011

Raccolta

Reason for leaving: Business went under

 Managed day-to-day business operations, including accounting, finance, HR, marketing and public 

relations.

 Recruited, hired and trained initial personnel, working to establish key internal functions.

 Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms.

 Managed four employees by delegating and supervising daily tasks.

Senior Secretary to Deputy Director 01/2006 - 12/2006

Medical Research Council

Reason for leaving: Contract ended

 Managed the Deputy Director’s diary.

 Liaised with government departments and non-governmental organisations on issues relating to alcohol 

and drug abuse.

 Compiled research outcome from the public.

 Coordinated travel arrangements, including booking airfare, hotel and ground transportation, locally and 

internationally.

Administrator to Senior Manager 02/2002 - 12/2005

Department of Public Service and Administrator

Reason for leaving: Growth opportunity

 Managed the Senior Manager’s diary.

 Planned and managed events.

 Managed collateral production for printed materials, brochures, programmes, signage and other 

marketing pieces.

 Liaised with academics and high-profile civil servants.

 Drew and managed the budget for projects.

 Maintained and updated the DPSA website.

Senior Secretary to Director 08/1999 - 01/2002

Government Communication and Information System

Reason for leaving: Promotion

 Updated the online SA government directory and directory of contact.

 Indexed and sent SAPA statements to various clients.

 Searched information for clients.

 Took and prepared minutes.

 Managed the Director’s diary.

 Liaised with external stakeholders.

 Conducted research as required.

 Edited and proofread presidential speeches.

Secretary to CEO 03/1999 - 07/1999

National House of Traditional Leaders

Reason for leaving: Temporary position

 Managed the CEO’s diary.

 Arranged meetings and conferences.

 Coordinated travel arrangements, including booking airfare, hotel and ground transportation for eighteen 

staff members.

 Maintained office supplies inventory by checking stock and ordering new supplies as needed.

Secretary to Senior Manager 06/1998 - 02/1999

Telkom

Reason for leaving: Temporary assignment ended.

 Managed the Senior Manager’s and other managers’ diaries.

 Provided clerical support to six company employees by copying, faxing and filing documents.

 Drafted agendas, recorded minutes and created documents for meetings.