‘CURRICULUM VITAE’
REBECCA
WANJIRU MUKUI
(BSc – Computer Information Systems; Adv. Dip – IT; Dip. - IT)
Nationality: Kenyan
P.O Box 4949 - 00200
Nairobi, Kenya
Tel: (-
Email:-
EXECUTIVE ADMINISTRATIVE ASSISTANT
Am an accomplished Executive Administrative assistant professional experienced in driving business growth through professional handling of anchor clients, supporting operations, Provision of timely accurate results, following-up on agreed action plans, as well as overseeing efficient coordination in the office. Having served at Schlumberger Offshore Services Ltd, Kenya Electricity generating company (KENGEN), Fresh Creative Works Ltd, Vava Coffee among others. Exceptional skills in office tools, document generation, presentation, reliable filing system, problem-solving and travel planning and reservation coupled with great Prioritizing skills, organization and planning, excellent interpersonal skills and Customer service and communications – both oral and written
MILESTONES
Serving as Senior Administrator at Fresh Creative Works Ltd, has ensured business continuity and profitability by effectively handling the company’s anchor clients, preparation and procurement support, follow up on business development and guaranteeing the quality of the company’s products and services.
Serving as Receptionist/Admin assistant at Schlumberger Offshore Services Ltd, enhanced the company’s public image through professional ushering of clients, Document management system, Effective filling, travel planning, event planning, diary management and responding knowledgeably to customer enquiries.
Working as Travel Desk Coordinator at MI-Tech international for Schlumberger, ensured efficiency by monitoring motor vehicle expenses through keeping accurate records of fuel and mileage analysis and logistics planning
CORE COMPETENCIES
Management of customer service operations.
Virtual administrative Assistant tasks
Coordinating office activities and operations to ensure efficiency and compliance with company policies.
Supervising staff and delegating responsibilities to ensure speedy performance.
Supporting company’s ongoing projects, planning and implementation
Managing incoming and outgoing communications on phone, e-mail, and letters.
Supporting budgeting and bookkeeping procedures.
Preparing reports, presentations and proposals.
Organizing local and international travel and accommodation.
PROFESSIONAL EXPERIENCE
Freelancer
Virtual Administrative Assistant, January 2019 to Date
In this capacity have among others:
Email Management/Filtering and correspondence
Following up with clients/customers
Online Calendar Management and booking appointments
Online File Management using Dropbox etc.
Database building (e.g. updating email or contact lists on your CRM)
Research on different topics for proposals, blogposts, newsletters etc.
Accommodation and Flight Booking
Creating basic reports (reports on weekly tasks, deliverables, sales)
Preparing Slideshows (PowerPoint Presentations)
Liaison and follow-ups between you and other team members
Set-up Social Media Accounts, managing and updating (Facebook, Twitter, LinkedIn, YouTube)
Vava Coffee Ltd.
Account Administrator, (Short Term Contract), September 2018 to November 2018
In this capacity have among others:
Compiling and sending grant documents for disbursements of funds to the grantor (USADF)
Book keeping and filling as per grantors procedures
Payroll and Grantors account Bank reconciliation
Fresh Creative Works Ltd.
Administrator, February 2015 to Dec 2018
In this capacity have among others:
Coordinated business activities for the company, including prospecting for new business, responding to tender and bid invitations, and ensuring overall business success E.g. Managing A two year successful Contract with Kenya Electricity Generating Company (KENGEN)
Worked with the directors and senior management in developing company’s strategies, operation plans, and budgets.
Handled the company’s human resource operations, including staff recruitment, motivation and remuneration.
Effectively managed the company’s key accounts/anchor clients by offering personalised service.
Schlumberger Offshore Services Ltd.
Admin Assistant/Office Receptionist, February 2013 to January 2015
Received and directed office calls
Received invoices, scanned and entered them in a tracker.
Aided with work permits and special passes application.
Printed and compiled tender applications.
Provided word-processing and secretarial support.
Maintained the general filing system and filed all correspondences.
Conducted HSE orientation for First time Visitors and employees.
Made supply orders and received incoming supplies.
Planned and coordinated events and meetings.
Atlantic Industrial and Hardware Supplies Ltd. (AI&HS)
Executive Assistant, October 2012 to November 2012
Efficient emails, letters correspondence
Diary management and efficient timely reporting
Handling Quotations and invoices
Payroll management for casual workers and other employees
Documents generation and Reliable filling
Mi-Tech International for Schlumberger
Travel Desk Coordinator, August 2012 to September 2012
Kept and managed fuel and mileage analysis records.
Monitored and controlled motor vehicle expenses.
Managed drivers’ allowance, payments and salary advance.
Oversaw airport transfers including pickups and dropping off of staff.
Oversaw allocation of vehicles to drivers.
Kenya Electricity Generating Company
Administration Clerk (Temporary Contract), April 2012 to May 2012
Entered master roll records.
Prepared casual workers’ pay slips.
Handled and managed the customer service desk.
Provided user support.
Kenya Electricity Generating Company - Seven Forks hydro power station, Central Office Gitaru
Industrial Attachment, January 2010 to April 2010
Provided user support to staff.
Carried out network Installation and Administration.
Carried out Software Installation and Maintenance.
Maintained hardware and software.
Manned the help desk and maintenance of existing systems.
Sarova Panafric hotel
Intern, October 2008 to December 2008
Manned the help desk and provided maintenance of existing systems.
Carried out network Installation and Administration.
Ensured network performance and optimization.
Provided hardware Maintenance and user support.
PROFESSIONAL QUALIFICATION
Bachelor of Science in Computer Information Systems
Kenya Methodist University, January 2009.
Advanced Diploma in Information Technology
Kenya school of professional studies (KSPS), January 2008.
Diploma in Information Technology
Kenya school of professional studies (KSPS), January 2007.
Lifesaver International First Aid Course
St. John Ambulance, May 2012.
REFEREES
1. Pharis Kahama
Director
Fresh Creative Works Ltd.
Tel: (-.
2. Titus Obiero
Admin Department
Kenya Electricity Generating Company
Tel: (-.
3. Nimo Gathuru
Administration Director
Kipya Africa limited (outsourced for Schlumberger)
Tel: (-
4. Joyce Ligaye
Senior Administrator
VAVA Coffee Ltd
Tel: (-
