M
M
ROXANNE SARACIA
Freelance Virtual Assistant
OBJECTIVE
Goal-oriented professional seeking a virtual assistant post where I
CONTACT-(-
SOCIAL
fb.me/roxannemesias
@roxsaracia
@roxan_0429
can use the resources and skills for delivering the quality work to
the organization.
EXPERTISE
Data entry and analysis
* Internet Research
Transcription
* Proofreading and Editing
Schedule/Calendar Management
* E-mail Chat and Support
Travel Arrangement
Customer Service
Interdepartmental Coordination
Document Preparation
/roxanne-saracia-44b43969
EXPERIENCE
COMPUTER SKILLS
Adobe Photoshop
Microsoft Office Suite
Canva
Various Online Platforms
SECRETARY
KEO International Consultants (U.A.E. & Qatar)| 2010 - 2016
Provides secretarial and clerical support to the team to assist in
the production of high-quality documentation, utilizing relevant
document processing computer software, document compilation
and filing.
Schedule appointments and meetings including complex travel
itineraries, transport, hotel and venue reservations.
Prepare draft minutes of construction and progress related
meetings (MEP, Technical and Progress reports).
Coordinate in the submission of expense claim as per staff
requirement.
Adhere to client requests and needs in relation to the project.
Read and analyze incoming memos, submissions and reports to
determine their significance and plan their distribution.
Assist on assets management or inventories and office supplies requisition.
Establish and maintain records and files including, but not limited to, confidential personnel
information, budgets, invoices, time off, projects, etc.
Perform other duties as assigned.
EXECUTIVE SECRETARY/RECEPTIONIST
Ali & Sons Co. L.L.C. (U.A.E.)| 2009 - 2010
Manage heavy calendar and travel schedule.
Establish and maintain a system to track budgets, expenses, invoices, etc. as required.
Prepare agenda and collect materials for meetings, speeches and conferences.
Complete and mail bills, contracts, policies, invoices, or cheques.
Prepare reports, presentations and record minutes of the meetings.
Check deadlines on incoming requests and put preliminary work in play.
Compile tender documents and collate supporting information.
Attend and coordinate all necessary team meetings.
Coordination and general administration work.
TRAINING COORDINATOR
Haward Technology Middle East L.L.C. (U.A.E.)| 2008 - 2009
Carry out direct marketing activities such as telemarketing and research to market assigned
course.
Report any inquiry, request, recommendation or feedback received from customers while
marketing the course.
Perform all coordination work required during the actual course delivery in the most
professional manner.
Update the Quality Officer and Operations Manager regarding the status of the course on a
continuous basis and bring to their attention current or potential problems.
Adapt positively to changing circumstances and revise work plans accordingly.
Perform other work-related tasks and responsibilities that may be assigned.
EXECUTIVE SECRETARY
Yats International Group of Companies (Philippines)| 2005 - 2007
Perform interoffice administrative coordination and liaise with other departments/operating
units to resolve day-to-day administrative and operational problems.
Coordinate domestic and international travel arrangements, including flights, hotel stays and
ground transportation.
File, update and maintain records to provide current and accurate information for reference.
Prepare purchase orders; coordinate with suppliers/vendors and service providers.
Arrange for advertising of vacancies as required using appropriate print and web media.
Prepare materials, reports and logistics needed for the management committee meeting.
Perform other duties and work on special projects as required.
EXECUTIVE ASSISTANT
Bayan Telecommunications, Inc. (Philippines)| 2000 - 2005
Maintain calendar of appointments, ensuring the VP for Finance is appraised of all
appointments and changes as well as matters requiring immediate attention.
Coordinate domestic and international travel arrangements.
Ensure urgent and priority correspondence and matters are communicated in a timely and
effective manner.
Support the company’s secretary in organizing the annual board/shareholder’s meeting
including venue selection and preparation of the materials.
Provide support and secretarial cover to other members of the team as appropriate in order to
ensure that the firm's clients are efficiently and effectively serviced and the administration of
the unit is dealt with smoothly.
Assist in budget preparation; petty cash replenishment; accept payments and cheque
releasing. Complete expense reports.
File correspondence, reports and documents accurately and maintain a comprehensive filing
system to ensure easy accessibility to documents.
Perform various executive and administrative support duties that are highly sensitive and
confidential.
