Stephanie Shaine Williams

STEPHANIE SHAINE WILLIAMS Apt 522 ● New Vineyards Apartments ● 9 Rochdale Crescent ● Vineyard Town ● Kingston 3 ●-[C] ●- PROFESSIONAL PROFILE Over 10 years of administrative and project management support to corporate and manufacturing organizations • acknowledged for being professional, detail-oriented and enthusiastic, with excellent communication, organizational and interpersonal skills • able to multi-task comfortably and efficiently • adept at handling time-driven projects PROFESSIONAL EXPERIENCE JAMAICA DEPOSIT INSURANCE CORPORATION (JDIC) The JDIC is a statutory organization of the Government of Jamaica that reports to the Ministry of Finance and the Public Service. JDIC manages a Deposit Insurance Scheme which protects depositors from loss up to a specified amount in the event that an insured financial institution fails. Administrative Assistant - Finance, Funds & Asset Management Department (FFAM) 2012 - present Provide assistance to and streamline procedures between and within the units of the department; Accounts & Finance, ICT, HRA and Procurement Conduct research and prepare information for all units departments to support the Department’s annual key initiatives and ongoing activities. Draft memoranda, letters and prepare reports, analyses, purchase requisitions and work orders. Provides administrative support to the Director of FFAM and the CEO’s office, when required. Recording secretary for meetings of the: FFAM Department, Committee of Management (COM) and the Treasury Management Committee Project Secretary for the Payout Management and Information System (PMIS) implementation project. Maintain the register of the Corporation’s Investment Portfolio. Manage the Accounts Payable process; schedule and process payments by way of cheque, bank and or wire transfer, maintain the drawn cheques register, disburse and ensure the security of cheques. Assist with monthly data input into the Payables and General ledger and other accounting systems, when required. WALLENFORD COFFEE COMPANY The country’s largest exporters of green coffee beans; also packaging and selling on a retail basis. Receptionist/Customer Service Representative 2010 - 2012 The initial point of contact for all visitors and callers efficiently respond to their respective needs Disburse cheques and maintain a cheque collection register Draft memoranda, letters and monthly reports including Attendance and Lunch for the Human Resource Manager Relief Human Resource Administrative Assistant Recording secretary for monthly Committee and bi-monthly Departmental meetings. Assist with data entry for the Accounts Payable, Farm Services and Payroll Handle queries from coffee farmers regarding payment schedules, availability of farm supplies, coffee collection, loan application status etc. Selected Achievements Normally handled by the Farm Services Dept, took the initiative to garner relevant information to assist Farmers on their first call. The improvement to the efficiency and promptness of responses was recognized, rewarded and formally added to my responsibilities. • Assisted in implementing the Uniform and Staff Welfare & Wellness Committees and was instrumental in organizing activities. • Designed a requisition form to facilitate proper record keeping of stationery and office supplies disbursed that greatly minimized inventory losses. STEPHANIE S. WILLIAMS- ●- JAMAICA ELECTRICAL TECHNOLOGIES LTD Installation and maintenance services including cellular towers, to corporate, government and residential client that include Digicel, Claro, LIME, Ericsson, Huawei Technologies, HEART Trust NTA, TAD, NPL and the Ministry of Education. Administrative Assistant Responsibility for the collation of information and preparation of all reports Prepared government bids/tenders for contracts Prepared estimates and invoices for customers Functioned as general liaison between clients and company Readily executed general administrative duties as required 2007 - 2010 Selected Achievements: Revamped the Operations Department by setting up electronic and manual filing systems; implementing a structured daily report system to provide information required by other departments. Designed and enforced the use of departmental forms such as: Material & Petrol Requisition, Daily Maintenance Report, Team Deployment among others. Changes highly commended by the head of Accounts, fully endorsed by senior management given clear evidence of greater accountability and better client services. JAMAICA CRICKET 2007 LTD Established in 2005 as the Local Organizing Committee for the ICC Cricket World Cup- - 2007 Administrative Assistant – Venue Development & Event Coordinator - Event Management, Logistics & Operations Assigned concurrently to the two Departments responsible for coordinating the overall flow and plan of activities and events throughout the planning and execution stages of the ICC Cricket World Cup 2007 tournament including the renovation of Sabina Park, the Trelawny Multipurpose Stadium and peripheral venues. (2-year contract) Prepared letters, faxes, memoranda, e-mail correspondence to event partners, donors and other stakeholders. Scheduled, prepared for and attended meetings as designate for both departments as required. Solicited quotations from suppliers/contractors and prepared contracts for construction subcontractors Liaised with venue representatives and service providers Tight monitoring of the Venue Development department’s budget and providing timely progress reports CARIBBEAN EVENTS GROUP LTD An Event Management Consultant firm that provided services to public and private sector entities such as JMMB, Jamaica Cricket Association, Jamaica Agricultural Society, Red Stripe, RJR Group, Supreme Ventures. Event Development Officer/Administrative Assistant 2003 - 2005 Primary responsibility for the overall planning and execution of events undertaken by the company. Hosted and facilitated meetings, with clients and service providers Conducted site visits, determined selection and formalized arrangement accordingly Prepared event budgets and twice weekly reports on current events and office affairs Handled marketing campaigns - drafted press releases, did radio and television interviews, communicated with advertising agencies etc Prepared PowerPoint presentations to clients and prospective clients Adept at selecting the “best fit” event staff and conducted event overview meetings Supervised 4 employees; receptionist, office attendant and project assistants (temporary) Selected Achievements Instrumental in the coordination of major entertainment events: Harbour Fest 2004, Fireworks on the Waterfront 2004 & 2005, Jamaica Wellfest 2005, Norman Manley Awards 2004, Port Royal Seafood Festival 2005. Integral role in conceptualizing the following events - offered suggestions regarding the components of each event, had core responsibility for entertainment. o Caribbean Woman 2004 & 2005: 2-day seminar on Uterine Fibroids, Hilton Kingston Hotel o Jamaica Chicken Festival 2004 & 2005: At James Bond Beach and Jamalco Sports Club respectively. o Jamaica Coffee Festival 2004 & 2005: Showcasing coffee from the farm to the cup, Devon House. STEPHANIE S. WILLIAMS- ●- TERRA NOVA ALL-SUITE HOTEL A small boutique hotel catering to the discerning business traveler. Front Office Supervisor (FOS)/Night Manager 2002 - 2003 Supervised a team of 3-6 persons per shift, responsible for the Front Office and assigned Night Manager’s duties that included general management of the property. General liaison with the Front Office, Sales & Banqueting regarding scheduled functions and event. Recorded accommodation and dining reservations Guest check-in and check-out Processed payments for accommodation, Food & Beverage sales and prepared shift revenue reports Maintained the daily cash float - local and foreign currency Selected Achievements Began as Guest Services Agent and assigned Team Leader in the 2nd month of probation period Promoted 2 months later to Front Office Supervisor Designed an Excel back-up program to process Arrivals & Departures, when the Resort system was down for two days. The program was retained as a backup for future occurrences. EXPERIENCE SUMMARY - VERSACHEM INTERNATIONAL LTD/INTERNATIONAL INGREDIENTS LTD Administrative Assistant 2000 - 2002 DENNIS PATTERSON & CO. Junior Secretary 1998 - 2000 EDUCATION INTERNATIONAL ASSOCIATION OF ADMINISTRATIVE PROFESSIONALS (IAAP) Certified Administrative Professional (CAP) 2011 ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) Certified Accounting Technician (CAT) Level 1 2003 CARIBBEAN INSTITUTE OF BUSINESS Diploma, Business Administration & Management References available on request 2000 PROFESSIONAL DEVELOPMENT AND TRAINING 2016 The following industry related courses were pursued via the Financial Stability Institute of the Bank of International Settlement web based learning portal over the period February 2016 to March 2016. Certificates of Completion were subsequently awarded: • Accounting- Shared-Based Payments • Reimbursing Depositors – Part 2 • Deposit Insurance – Premiums and Funds Management • Reimbursing Depositors – Part 1 • Resolution and Bridge Banking • Public Awareness of Deposit Insurance Systems Over the period March to August 2016, I attended the following workshop and seminars. Certificates of Participation were subsequently awarded: • United States Department of Treasury and the Jamaica Deposit Insurance Corporation Workshop: Bank Closing and Simulation Pilot; August 2016 • Jamaica Employers Federation Convention 2016 (various seminars were held over a four day period); May 2016 I attended the following Foundation and Advanced Levels training courses in Microsoft Office 2013. Certificates of Completion were subsequently awarded: • Real World Technology &Training Solutions Microsoft Word and Excel 2013 (courses was delivered over a two-day period); March 2016 2015 The following industry related courses were pursued via the Financial Stability Institute of the Bank of International Settlement web based learning portal over the period January 2015 to December 2015. Certificates of Completion were awarded subsequently: • IAS 32 – Financial Instruments: Presentations • Insurance Accounting- An Introduction • Accounting – Business Combinations • IFRS 4 – Insurance Contracts • Insurance - Disclosure IFRS 7 – Financial Instruments: Disclosures • Deposit Insurance – An Introduction • • IAS 39 – Fair Value Option and IFRS 13 – Fair Value Measurement Over the period May to October 2015, I attended the following workshops. Certificates of Participation were subsequently awarded: • PricewaterCoopers (PWC) Workshop: Enterprise Risk Management; October 2015 • Mona School of Business & Management (MSBM) & Jamaica Institute of Financial Services (JIFS) Workshop: Enterprise Risk Management; July 2015 • Jamaica Employers Federation Workshop: Transitioning Role of the Today’s Secretary to the Administrative Professional; July 2015 • Jamaica Employers Federation Workshop: Fundamentals of Finance and Accounting for Non Finance Managers and Admin Professionals; May 2015 PROFESSIONAL DEVELOPMENT AND TRAINING (CONT’D) 2014 The following industry related courses were pursued via the Financial Stability Institute of the Bank of International Settlement web based learning portal in June 2015 and November 2015. Certificates of Completion were subsequently awarded: • Bank Accounting- An Introduction • Accounting – Consolidate Issues 2013 The following conference was delivered by way of seminars and workshops over a two day period. Various topics centred on professional and personal development were presented and discussed. Certificate of Participation was subsequently awarded. • Jamaica Association of Administrative Professional Conference 2013; October 2013